Board Minutes March Meeting

FAIRFIELD BAY COMMUNTY CLUB

BOARD OF DIRECTORS

March 27, 2018

 

 

 

The Regular Meeting of the Fairfield Bay Community Club Board of Directors was held on Tuesday, March 27, 2018 at 3:00 p.m. in the Fireside Room at the Indian Hills Complex.

Directors attending: President Jack Weeks, Bill Fisher, Doug Forsman, Dave Foster, Nancy Mueller, and Rose Shurts. Lacey Mitchell was absent.

Rocky Nickles, General Manager, and Tommy Hoffman, Chief Financial Officer were also in attendance.

Two guests and eight managers were present.

President Jack Weeks, led the group in the Pledge of Allegiance and Prayer.

Tommy Hoffman, Chief Financial Officer, gave the financial report.

Mayor Paul Wellenberger updated the group on City projects.

Dave Foster is pursuing a grant with Blue Cross Blue Shield for three pickle ball courts and two bocce ball courts. The City will apply for a pickle ball grant, as they did last year.

The Manager reports were given.

There were no Contacts by Owner/Board.

It was stated Rebecca Jenkins is doing a very good job at Indian Hills Golf Course, and John Conry and his Marina staff are taking good care of the boats.

There was nothing to report for Team 2035.

The spaghetti dinner held at the Conference Center, to benefit the Community Fund, raised $2,800. The money is earmarked for local grants.

18-30 Motion was made by Bill Fisher, seconded by Rose Shurts, and unanimously carried to authorize Rocky Nickles to pursue the Club taking over the lease operation of the Marina campgrounds from the City.

 

18-31 Motion was made by Dave Foster, seconded by Doug Forsman, and unanimously carried to approve a capital expenditure in the amount of $8000 for LED lighting at the Marina. Rope lighting will be placed on the roof line.

18-32 Motion was made by Doug Forsman, seconded by Rose Shurts, and unanimously carried to approve a capital expenditure to purchase 5 Tower stand up paddle boards and one Kennedy 4400 4 person paddle boat at a cost of $5,488.

18-33 Motion was made by Doug Forsman, seconded by Rose Shurts and unanimously carried to approve a capital expenditure in the amount of $8800 to purchase a new (2016) jet ski.

18-34 A motion was made by Dave Foster, seconded by Bill Fisher, and unanimously carried to approve the following change to the By-Laws:

Election Committee and Election of Directors Section 3 (E):

Currently Reads:

 

During the period between close of voting by mail and the Annual Meeting, open the ballots, certify the validity of each, count the votes for Directors and the votes on any members’ right-to-vote initiative issues.  The results of these counts must be kept confidential until notification is made in writing to the candidates and announced at the Annual Meeting. A vote shall not be considered valid and shall not be counted if it is not signed by a member who is in good standing with the Club. The vote shall be certified no later than 7 days before the Annual Meeting and the results of the election shall be announced at the Annual Meeting.

Will be Changed to Read:

 

During the period between close of voting by mail and the Annual Meeting, open the ballots, certify the validity of each, count the votes for Directors and the votes on any members’ right-to-vote initiative issues.  The results of these counts must be kept confidential until notification is made in writing to the candidates and announced at the Annual Meeting. The vote shall be certified no later than 7 days before the Annual Meeting and the results of the election shall be announced at the Annual Meeting.

The change is the deletion of the following sentence:

            A vote shall not be considered valid and shall not be counted if it is not signed by a member who is in good standing with the Club.

            Only members current in their dues, road fee, garbage and sewer are mailed ballots; therefore there is not a need for a signature/name to verify the ballot.

18-35 There being no further business to bring before the Board, a motion was made by Bill Fisher, seconded by Rose Shurts, and unanimously carried to adjourn.

 

_______________________                           __________________________

Jack Weeks                                                           Dave Foster

President                                                               Secretary