Board of Directors August minutes



AUGUST 22, 2017


            The Regular Meeting of the Fairfield Bay Community Cub Board of Directors was held on Tuesday, August 22, 2017 at 3:00 p.m. in the Fireside Room at the Indian Hills Complex.

            Directors attending: President Jack Weeks, Bill Fisher, Dave Foster, Lacey Mitchell, Nancy Mueller, and Rose Shurts. Doug Forsman was absent.

            Rocky Nickles, General Manager, and Tommy Hoffman, Chief Financial Officer were also in attendance.

            President Weeks led the group in the Pledge of Allegiance and Prayer.

            17-75 Motion was made by Bill Fisher, seconded by Rose Shurts, and unanimously carried to accept the July 25, 2017, Regular Meeting Minutes, as presented.

            17-76 Motion was made by Dave Foster, seconded by Bill Fisher, and unanimously carried to accept the minutes of July 25, 2017, Special Meeting Minutes, as presented.

            Rocky Nickles, introduced Nick and Kelly Ruhotina. They are the new managers of the Little Red Restaurant. Mrs. Ruhotina thanked the Board for the opportunity and said they are looking forward to meeting everyone.

            Tommy Hoffman, Chief Financial Officer, gave the financial report.

            The Manager reports were given.

            Maps should be ready for the ATV/UTV trails very soon. The 1st Annual Poker Run has been set for Saturday, September 16, 2017.

            Dave Foster reported there is insect damage on the Totem Pole at the front entrance. He has spoken with Ron Morrow, who is an accomplished woodcarver. They are searching for a spray to control the insects.

            President Weeks said needed lighting for the Cool Pool parking lot area will be looked into at a later date.

            Lacey Mitchell. Idea Incubator Team, advised she needs volunteers to help with serving food at Boati Gras. She reported the Beeson’s (Chow Hall) are hosting a Fall Festival for Halloween at the Marina campgrounds. The Recreation Department will assist with the Festival.

            Dave Foster advised the Board that the Fairfield Bay Community Foundation is associated with the Arkansas Community Foundation. The Arkansas Community Foundation provides tax and legal service for the Fairfield Bay Community Foundation.

            Mr. Nickles said the logger has been delayed due to rain.

            Depending on the weather, the Public Works Department is planning to clean a second section in the mobile home area next week.

            A meeting between the City and Club should be set to decide on each of the entities level of involvement with the Tiny Homes development.

            Board Members were given a revised document of the Perks Policy that is in the Corporate Policy Manual.  A vote will be taken at the next Regular Meeting.

            A Board Work session was set for Wednesday, September 13, 2017 at 1:00 p.m. in the Fireside Room at the Indian Hills Complex.

            Mr. Nickles informed the Board that Intimidator, a company based in Batesville, has loaned the Club a UTV 6 passenger diesel demo. Board members are welcome to take it for a drive.

            Discussions are being held with an outside group regarding the possibility of building mountain bike trails behind Jack’s.

            17-77 President Weeks stated an opportunity was presented to the Board by Dan Feuer and Jonathan Peters to live stream local school ball games.  The cost will be $2,988 annually. Sponsors will be obtained to cover the expenses. A motion was made by Lacey Mitchell, seconded by Nancy Mueller, and unanimously carried to approve.

            The next Regular Meeting will be held on Tuesday, September 26, 2017 at 3:00 p.m. in the Fireside Room at the Indian Hills Complex.

            17-78 There being no further business to bring before the Board, a motion was made by Rose Shurts, seconded by Lacey Mitchell, and unanimously carried to adjourn.