Board Of Directors September Minutes



SEPTEMBER 26, 2017


The Regular Meeting of the Fairfield Bay Community Club Board of Directors was held on Tuesday, September 26, 2017 at 3:00 p.m. in the Fireside Room at the Indian Hills Complex.

Directors attending: President Jack Weeks, Bill Fisher, Doug Forsman, Dave Foster, Lacey Mitchell, and Nancy Mueller. Rose Shurts was absent.

Rocky Nickles, General Manager, and Tommy Hoffman, Chief Financial Officer, were also in attendance.

There were seven guests and eight managers in attendance.

President Weeks led the group in the Pledge of Allegiance and Prayer.

17-84 Motion was made by Dave Foster, seconded by Bill Fisher, and unanimously carried to accept the minutes of Regular Meeting August 22, 2017, as presented.

The financial report was given by Tommy Hoffman, Chief Financial Officer.

The Manager reports were given.

Paul Wellenberger, Fairfield Bay Mayor, reported plans are proceeding with the hotel. White River Area Agency on Aging is interested in having an orthopedic surgeon at the Bay. Old Mill Bread & Flour Company is talking to an owner of a mall building about the possibility of purchasing a mall building from them.

It was reported there are two Uber drivers in the Bay.

Under Contact by Owners/Board President Weeks said he had a resident comment on the brush being cut beside the roads, and how nice it looks.

Lacey Mitchell, Idea Incubator Team, stated Boati Gras was not well attended. She stated she had two volunteers to help her with cooking for the event.

Dave Foster stated Team 2035 commissioned a committee to look at the Tiny Home development possibilities. The Committee will report to Team 2035 at its next meeting on October 9.

Mr. Foster has asked Bob Berdine, Fairfield Bay Community Foundation, to provide him with any matters he would like brought to the Board.

A discussion regarding perks was tabled.

President Weeks stated people bringing ATV’s/UTV’s to the Bay will need to have a parking area, and there will need to be signage. Dave Foster said they need a point of contact when they come. The Board discussed possible parking at the Golf Pro Shop or Marina.

17-85 After discussion a motion was made by Doug Forsman, seconded by Nancy Mueller, to approve a Capital Expenditure for the Little Red Restaurant in the amount of $ 14,612.36 for Kitchen Equipment/Supplies, Tabletop Items, Wine Refrigerator, Decorative Items, Printing Costs for Marketing, and Renovation Expenditures – paint, flooring for Sunset Room.  Voting for was: Bill Fisher, Doug Forsman, Dave Foster, and Nancy Mueller.  Lacey Mitchell voted against.

17-86 After discussion a motion was made by Dave Foster, seconded by Bill Fisher, and unanimously carried to approve a capital expenditure in the amount of $37,825 to replace 3,980 linear feet of asphalt with concrete on Holes 9, 8, and 6.

The next Regular Board Meeting will be held on Tuesday, October 24, 2017.

A Work Session was set for Tuesday, October 10, 2017 at 9:00 a.m. in the Fireside Room, and Tuesday, October 17, 2017 at 1:00 p.m. in the Fireside Room.

It was suggested the Executive Meetings begin at 1:30 p.m. rather than 2:00 p.m. to allow for more discussion time. The new time will begin with the October 24, 2017 meeting.

17-87 There being no further business to bring before the Board, a motion was made by Bill Fisher, seconded by Dave Foster, and unanimously carried to adjourn.