Bd. Regular Meeting May 28, 2019



MAY 28, 2019


            A regular meeting of the Fairfield Bay Community Club Board of Directors was held on Tuesday, May 28, 2019, at 3:00 p.m. in the Fireside Room at the Indian Hills Complex.

            Directors attending: President Dave Foster, Bill Fisher, Doug Forsman, Nancy Mueller, Rose Shurts, Jack Weeks, and Tom Welch.

            There were seven managers and eleven guests in attendance.

            President Foster led the group in the Pledge of Allegiance. The prayer was given by Mayor Paul Wellenberger.

            19-35 Motion was made by Doug Forsman, seconded by Rose Shurts, and unanimously carried to approve the regular meeting minutes of April 23, 2019, and the E-mail Survey minutes of May 2, 2019, as presented.

            The financial report was given by Chief Financial Officer, Martha McDoniel.

            The manager reports were given.

            Under Contacts by Owner/Board Rose Shurts noted she has received complaints that people do not like the sign which was placed behind the big chairs at the main entrance.  Mr. Nickles explained the sign is a part of the marketing plan (Adventure Series) and will be taken down in September 2019.

            President Foster explained the purpose of Team 2035, how it was started, and what they have accomplished. Mayor Wellenberger spoke about the Idea Incubator Team and explained their focus was mainly to come up with fun ideas for people to do at the Bay.

            Mr. Nickles informed the Board the first request from the attorney for information on the Class Action lawsuit has been received. The process is very time consuming. He stated the Club has insurance coverage in the amount of one million dollars. The Club has not always had coverage; however Brown and Brown was able to obtain coverage.

            19-36 Motion was made by Nancy Mueller, seconded by Rose Shurts, and unanimously carried to approval the renewal of the Hart Center Membership at a cost of $1,000 per month.

            19-37 Motion was made by Rose Shurts, seconded by Doug Forsman, and unanimously carried to approve a capital expenditure for golf maintenance in the amount of $6800.00 to replace a pump and control panel due to lightning damage. We are upgrading to a more efficient system.

            Mr. Nickles stated the Bay lots are currently designated as vacant property and lots for residential building. The Club must find other uses for vacant lots. These are four alternative ways they could be used:

  1. Limited Nightly Camping
  2. RV Parking and Docking
  3. Cabin Living
  4. Shop and Toy House Structure – not tied to a house

            Any changes to usage would require a vote of approval from the Community Club membership to change the Declaration of Covenants and Restrictions.

            Tom Welch requested he be provided, in writing, documents/information that Board members are authorized to see and what committee information that would be confidential to that Committee.

            The next regular Board meeting will be held on Tuesday, June 25, 2019 at 3:00 p.m.

            19-38 There being no further business to bring before the Board, a motion to adjourn was made by Doug Forsman, seconded by Jack Weeks, and unanimously carried.


_____________________________                   __________________________

Dave Foster                                                              Tom Welch

President                                                                   Secretary